Eaton Rapids Soccer Club

Minutes from February 13, 2008

Secretary, Sandy Weston, called the meeting to order at 7:05 p.m.

Directors/Officers present: Bill Zimmer, Bob McCreery, Sandy Weston, Heather Johnson, Kevin Orr, Matt Boersma, Jason Zeller, Don Brinson, and Ben Gellis.

Supporters present:  Chris Mergener, Tammy Maddox, Chris Ray, Dan Guy, Mark Baker, Joe Chapman, Paula Finison, and John Bialke. 

Guest: Craig Benton

  1. USSF U-9 Girls Team: Heather Johnson introduced Chris Ray.  Chris has his E license and will be assisting Tom Johnson with the team.  Tom will be coaching the girls indoor and will register the team for the spring USSF season.  Kevin and/or Heather will contact Scott Dane, CASL rep, to ask for permission to waive the $50 late fee.

  2. North Field:  Craig Benton from C & B Properties discussed prior conversations with Tony N as to why the field was never leveled as the Club members understood.  The cost to level the field would be over $20,000.  So as discussed with Tony, the objective was to make the field playable by bringing in 400 yards of topsoil, filling in valleys/holes, seeding, fertilizing, slitting, and aerate.  The field has very poor soil and grade.  It will require lots of water to maintain a playable field.  What grass did come up was thin and because it was dry and required so much water, not much survived. 

    Craig still has some unfinished work and will begin as soon as weather permits.  He’d like to finish before to the spring rains.  He will seed, aerate, and is trying to locate free top soil.  Craig expressed an interest in helping the Club obtain a playable field and wants to do the job right.  The Club needs to determine at what cost and their future interest in the North Field.  Basically, the field needs a lot of maintenance/attention - seed, fertilizing, weed control, and lots of water.  If these things are not ongoing, the field will never be playable. 

    The field cannot be used this spring and we’re hoping to use in the fall.

    A sub-committee lead by Bob M will be organized to discuss and make recommendations to the Club.

  3. Secretary by Sandy W:  Club directors approved the January minutes. 
     
  4. Treasurer by Bob M:  Bank balance as of 1-31-2008:  $5,922.12
    Balance at this time last year:   $5,200.00

    No recent fundraiser and the Club’s Texas Holdem event is scheduled for February 28 to March 2.

  5. High School by Jason Z and Matt B:  They thanked the Club for the financial support at the January coach’s clinic held in Baltimore.  They benefited from the clinics which were held by some of the best coaches, talked with fellow coaches, and obtained new ideas.

    The Texas Holdem held at Trippers February 7 to 10, profited $2,902 towards the HS Girls Soccer Program.  There were 3 non-profits at the event and each group retains their own profits.  We ended up making the least of the group.  It was expected to have done better but Sunday’s turnout wasn’t that great because of the weather.  The next event should do better because their start time on Thursday and Friday is 2:00 p.m. vs. 5:00.

    The next events at Trippers and Group/Chairpersons are as follows:

    February 21 to 24 – HS Boys Soccer with Matt B and Bill Z
    February 28 to March 2 – Club with Don B and Bob M
    May 15 to 18 – TBD

    Matt has his volunteers lined up and Don is working on his.  Jason has some volunteers which he will provide names/numbers to Don and/or Bob.

    Anyone wishing to volunteer can contact Jason at:  jzeller@erpsk12.org
    or (C) 819-3126.

  6. AYSO:  Tony was unable to attend.

  7. USSF by Kevin O:  Teams attending the meeting turned in their spring registration.  Don B mentioned that there was a USSF Referee Clinic this coming weekend in Lansing.

  8. 4 x 4:  New goals are needed for the event.  The committee will meet outside the Club meeting to start their planning.

  9. Field Maintenance:
    a.  Lining of the fields - Sandy W provided a handout of ideas and after discussion, the group decided on the following:
         - Kevin O will determine the layout and the field sizes at Smithville.  The field
           sizes will be acceptable/within guidelines for AYSO and USSF teams.  Matt
           and Jason indicated that the U-17 and U-19 boy’s field needed to be at the
           max guideline.  We are looking at 5 fields.
         - Lining the Smithville fields will be done by USSF teams.
         - Lining school fields will be done by AYSO teams.
         - The Club will purchase paint along with 2 liners.  Chris M advised that the
           cost of liners fell in between $100 to $1,500.  If we order a sizable amount of
           paint (60 cases) we could obtain 2 free liners.  Matt B will order the paint,
           obtain liners, and Ben G will store the paint.  There will be a sufficient
           amount of paint in the shed for weekly lining.
         - Kevin O will coordinate the initial lining of the fields in the spring and fall.
         - The shed combination will be given to the people lining the field.
    b.  Sign – Ben G advised he was still working on determining size, acceptable
         material, wording, duplicating the AYSO and USSF logos.  The USSF logo is    
         causing problems and it was suggested to use CASL logo instead which is the
         league our USSF teams play. The sign will be at the front entrance to
         Smithville.  Bob M will check into material and will discuss with Ben.

         The estimated cost is $300 and the sign must be durable.

  10. President report by Bill Z:  Department of Treasure sent a letter that the Club was not required to file but there might have been a change in the requirement.  Bill gave the letter to Bob.  Also, Bill was notified that our web name would be expiring and he will forward to Ken Bos.  It was unknown if this was a real or a scam.

    Bill reminded everybody that he was resigning in March and would continue to be involved.  Elections are in March and if anybody is interested in running they needed to attend the March 12 meeting.

  11. Open discussion:

    Bob M:  No update on CASL college soccer coaches event.

    2008 Project list update – there was 1 new idea and some items were closed:

    John Bialke:  Suggested we have a soccer training wall.  He has used a wall with players and has found it to be very useful.  The wall needs to be large, durable, and have sufficient room around it so players can use both sides.  Ben indicated he has built training walls and agreed on the benefits.  An estimated cost is $1,000.  Ben and John will work together and report back to the Club. 

    Bob M:  Working on the netting behind the HS goals.

    Bob M:  Working on the barrier under the HS soccer bleachers.

    Sign: Discussed in item 9.b. above.

    Video camera: Closed

    Advertising signs on the HS soccer fence:  Signs would be difficult to see except for at the entrance.  This topic brought up discuss about the ER Boosters Club.  Jason reported The Boosters has offered to help the soccer programs with equipment purchase up to $600.  The Boosters Club is dissolving and it was unknown as to who would run the concessions stand.  Ben will discuss with Jeff Dassance.

    HS soccer tower: The tower is in poor condition and needs to be replaced. 

    Sign to display HS soccer info:  Sign would be used to display titles and list of players.  An estimated cost is $8,000.

    A durable HS soccer field:  Closed

The next Soccer Club meeting is:  Wednesday, March 12, at 7:00 p.m.

Meeting was adjourned at 9:00.

Sandy Weston, Secretary

Dates to remember:

Next meeting:  Wednesday, March 12 – elections of officers and board members  

Texas Hold-em:  February 21 to 24 and February 28 to March 2

Volunteers needed for:

Texas Hold-em events – contact Jason Zeller:  jzeller@erpsk12.org  or  (C) 819-3126


Eaton Rapids Soccer Club

Minutes from March 12, 2008

President, Bill Zimmer, called the meeting to order at 7:05 p.m.

Directors/Officers present: Bill Zimmer, Bob McCreery, Sandy Weston, Heather Johnson, Kevin Orr, Don Brinson, Gary Cupp, and Ben Gellis.

Supporters present:  Tammy Maddox, Chris Ray, Mark Baker, Paula Finison, Kim Cooper, John Bialke, and Scott Hodges.

                              

  1. President by Bill Zimmer: Bill has been working with Scott Dane, Executive Director of CASL, in offering Eaton Rapids kindergarten thru 6th graders (possibility even 7th grader) the opportunity for additional soccer training. It would cover the basic fundamentals of soccer and FUN would be emphasized.  The cost is $35 for 4 - 45 minutes sessions and includes a T-shirt.  Friday night looks like the best night.  Bill will get with Scott and flyers will be distributed to the schools.  The Club would receive 10% of the funds.

  1. Elections by Bill Zimmer:  Positions available are 9 Directors and 4 Officers

    The following Directors are held based on position:
    HS Boys Varsity Coach – Matt Boersma
    HS Girls Varsity Coach – Jason Zeller
    USSF Coordinator – Kevin Orr
    AYSO Coordinator – Tony Nault
    President –

    4 At Large Directors – nominated and elected are:
    Heather Johnson
    Don Brinson
    Ben Gellis
    Gary Cupp

    4 Officer positions – nominated and elected are:
    President – Bill Zimmer
    Vice President – Tammy Maddox
    Treasurer – Bob McCreery
    Secretary – Sandy Weston

    President, Bill Zimmer, will also hold a Director position.

  2. Secretary by Sandy W:  Club directors approved the February minutes.  The April meeting was discussed and it was agreed to hold the meeting on April 16 (third Wednesday) at 8:00.
     
  3. Treasurer by Bob M:  Bank balance as of 2-29-2008:  $5,481.95.
    The Texas Holdem profits to the Club held on February 28 to March 2 had a profit of $7,871.  There were only 2 non-profits running the event instead of 3.   Bob thanked everybody that helped.  These events have proven to be a very nice fundraiser event and Jason Zeller was recognized for bring the idea to the Club last year.  The HS Girls event profits were $2,902 and the Boys profits were $5,350 – each of these events were held by 3 non-profits. 

    Bob discussed/motioned that the Club could transfer $2,000 of the Club’s profits to the HS Girls at this to bring the Girls closer in-line with the Boys and Club profits.  Board approved the transfer. 

    The next/last Texas Holdem for 2008 will be held May 15 to 18.  This event will even out all three groups regarding profits.  All three groups need to provide volunteers.

    Anyone wishing to volunteer can contact Jason at:  jzeller@erpsk12.org
    or (C) 819-3126.

  4. High School Jason Z and Matt B were unable to attend. 

  5. AYSO:  Tony was unable to attend.

  6. USSF by Kevin O:  He ran into problems with some team’s registration.  The U-17 boys have 4, 8th graders and these parents will be required to sign a waiver.  This is required because the U-17 and U-19 teams are for high school students not middle school.

  7. 4 x 4 by Bill Z:  The committee will meet soon and report back to the Club.  There has been several suggestions including changing the date by a week before or after the last Saturday in July.  Volunteers can contact Bill or Tony. 

  8. Field Maintenance:

    a.  Lining Smithville fields – Kevin O will coordinating the initial lining/layout.    
         He’s looking at having 5 fields as follows:  one for U-9 & 10; two for U-11 &
         12; one for U-13 & 14; one for U-17 & 19.  He will keep the teams informed.

    b.  Paint and liner – Bob M presented 2 options that Matt researched and the  
         Directors approved the purchase of 50 cases of paint w/1 free double-head
         liner for $1,400 plus the purchase of 2 additional liners.  Two of the liners will
         kept in the soccer shed and the third would be stored off site as a backup with
         the additional paint. 

         It appears that if our USSF teams used Kenneth Hope next fall, as their home
         field, they would be charged $40. 

    c.  Sign – Ben G presented the sign layout and hopes to install May 2008.    

    d.  Northfield sub-committee – Bob M, no update.


  9. Open discussion:

    United Way update: no update.

    Bob M:  The CASL college soccer coach’s event was held last weekend for CA United teams.  Bill Z advised the event is something the Club could sponsor.

    Ben G:  Concession stand, at this time, the school doesn’t have/provided any plans for next fall.

    2008 Project list update:

    Ben G & John B:  Presented layout/plans to building a kick-back wall at Smithville fields.  The size would be 9` by 28`.  Goal lines would be painted on the wall to give players a target.  Suggested placement of the wall would be NW corner near the parking lot.  One side would have a sand pit to aid in goalie training.  Estimated cost $789.50 of the sign.  The Directors approved this project.

    Bob M:  Working on the netting behind the HS goals.  Still researching.  A 20` by 65` net with 4 posts would cost $1,775 for each end.  The net would be on a pulley.  Other options are to use flag poles or telephone poles.  The appearance needs to be acceptable along with the School’s approval.

    Bob M:  Working on the barrier under the HS soccer bleachers.  He’ll be getting bids.

    Sign: Discussed in item 9.b. above.  Directors approved.

    Advertising signs on the HS soccer fence:  No discussion.

    HS soccer tower: The tower is in poor condition and needs to be replaced.  Bob M will get plans from the School and check into cost.

    Sign to display HS soccer info:  Sign would be used to display titles and list of players.  An estimated cost is $8,000.  No discussion.

    Additional Open Discussion items:

    Heather J: The U-9 USSF Girls team was registered late and is being charged a $50 late fee.  Heather asked the Club to cover the cost.  The Directors approved.

    Bob M: The Clark family, an area soccer family, had a house fire.  The ER Township fire barn was holding a pancake dinner in their benefit on March 14.  The HS Boys and Girls each contributed $100 and Bob asked the Club to support the family.  The Directors approved $300.




The next Soccer Club meeting is:  Wednesday, April 16, at 8:00 p.m.

Meeting was adjourned at 9:05.

Sandy Weston, Secretary

Dates to remember:

Next meeting:  Wednesday, April 16, 8:00 p.m.

Texas Hold-em:  May 15 to 18

Volunteers needed for:

Texas Hold-em events – contact Jason Zeller:  jzeller@erpsk12.org  or  (C) 819-3126

4 x 4 – contact Bill Zimmer:  zimmer@ceicmh.org     

                      or Tony Nault:  TNault@erpsk12.org



Eaton Rapids Soccer Club

Minutes from January 9, 2008

President, Bill Zimmer, called the meeting to order at 7:07 p.m.

Directors/Officers present: Bill Zimmer, Bob McCreery, Sandy Weston, Heather Johnson, Kevin Orr, Gary Cupp, Matt Boersma, Jason Zeller, and Don Brinson.

Supporters present:  Chris Mergener

1.     North Field by Bob M:  Craig Benton from C & B Properties was unable to attend and plans to attend the February meeting.  Craig would like to discuss what still needed to be done (unfinished tasks) and what can be done to make the field playable/acceptable.  Craig will discuss with the schools representative, Jan Platte, and will start as soon as he can/weather permitting.  The North Field will not be used this spring for either practice or games.

2.     Secretary by Sandy W:  Club directors approved the November minutes.  Discussion/motion to donating $100 to the church for allowing us to use the building.  The Club directors approved this motion.  Sandy will provide Bob with the information so a check can be mailed.
 

3.     Treasurer by Bob M:  A 2007 Income and Expenditures statement was provided and a summary is as follows:

Bank balance as of 1-1-2007:          $5,779.12
Income:                                            $8,611.87
Donations:                                        $2,500
Expenditures:                                              $10,536.16
Bank balance as of 12-31-2007:      $6,355.12

It was noted that without the support of so many people volunteering, the Club would not be in the position it is today.  The events and people involved in the Texas Holdem, cookie dough, 4 x 4 tournament, and concession stand at CASL tournament were recognized and efforts were appreciated. 

4.     High School by Jason Z and Matt B:  Texas Holdem at Holiday Inn West held December 13 to 15 had total profits of $1,122.

For 2008, the Texas Holdem Event Planner location will be at Trippers.  We have the opportunity to have three events in February and one in May.  Jason and Matt proposed in order to do this; they need Club directors to co-chairs at each event along with either Jason or Matt.  Plus we will need additional volunteers to assist the chairperson.  For each event, there must be 1 chairperson to handle cash/chips plus another person.

Also, the first 3 events would be sponsored by the HS Girls Soccer, HS Boys Soccer, or Club.  The 4th event would be used to “even out” the profits among the three groups.  It was also discussed and agreed that the profits for the events would go to the group responsible as follows:

February 7 to 10 – HS Girls Soccer with Jason Z, Sandy W, and Heather J.
February 21 to 24 – HS Boys Soccer with Matt B and Bill Z.
February 28 to March 2 – Club with Don B and Bob M.
May 15 to 18 – TBD

Jason will submit the paperwork for these events.

By changing the way the profits are distributed, this will allow the HS Soccer programs to immediately know their profits so they can plan for their season.  They could still obtain additional profits after the 4th event is held.  Also, this allows the HS programs to ask for parent volunteers with the understanding that all profits go to their child’s program.

Volunteers are always needed, if you can help, please contact Jason at:  jzeller@erpsk12.org  or (C) 819-3126. 

In the past, profits from events held at Trippers averaged $700 to $1,000 per night.  Because of the turnouts at Trippers, these events will be co-sponsored with another non-profit organization.  We are allowed to sell only $15,000 in chips.  Each organization will keep their profits.  The Event Planner will monitor how each organization is doing so in the end, the profits will be similar.

Matt and Jason will be attending the National Soccer Coaches clinic in January held in Baltimore, Maryland.  They’re driving to the event and the school is covering their registration fees.  They ask if the Club could cover additional expenses (i.e. hotel expense).   Bill Z motioned to pay up to $500 in expenses and Don B seconded.  The board approved.

5.     AYSO by Sandy W:  Tony was unable to attend but did provided the following:

AYSO coach, management, and referee instructor courses to be held:
Date:  Saturday, February 16
Place: Lincoln Elementary School at 912 N Burdick St, Kalamazoo, Michigan
Time: 8:45 a.m. to 5:00 p.m.

The spring 2008 games will start the week after spring break.  Currently, there is no room for kids on AYSO teams as there’s a waiting list and interested players/parents can contact Tony.

6.     USSF by Kevin O:  Deadline date for the spring registration is February 15 – it must be post marked this date or sooner.  Teams must have application and check to Kevin on or before February 13.  These can be turned in at the February 13 Club meeting.  Sandy will send an e-mail reminder to teams.

Kevin discussed the U-9 girls’ team with Starr Fox, manager, and is working out details.  We have a person interested in coaching, Chris Ray.  Chris has his E license and was recommended by Heather Johnson.
Matt B advised the following boys teams will be added this spring: U-13 (coached by Paula Finnison), U-16 (coached by Colin Chapman), and U-19 (coached by Don Brinson).  Also, they are looking into a U-10 team.  Tryouts for U-13 boys will be held January 26.

7.     4 x 4 by Sandy W:  Tony did not receive any feedback regarding the information handed out at the November Club meeting.  Everybody was asked to review and let Tony know. 

The following new suggestions were discussed as ways to improve the event:

- Pay referees $5 per game.
- Provide shirts to players - paid by sponsors’ donations and their name would be          
  on the back of shirts.
- Hold the event during the Damm Fest – providing other communities are not
  holding events during this time. 
- Move up the deadline registration date so we’re not waiting until the last minute
  to know if the event is a go. 

It was mentioned that the ER 4 x 4 is one of the better/more successful events in the area.  Part of this could be due to our flexibility in late registration.  

As mentioned in previous meetings, it was suggested that there be a 4 x 4 sub-committee that meets outside the Club meeting and reports back to the Club.  This committee needs to be organized to start the 2008 planning.

8.     Field Maintenance by Gary C:  Gary is resigning as Field Maintenance Coordinator.  The board thanked Gary for his time and efforts.  This position is open and we would appreciate someone replacing Gary.  If you’re interested, please attend the February meeting or contact Sandy W at:  sweston@mimillers.com

As discussed in previous meetings, the field lining has become a problem from who’s responsible for the lining, the availability of paint, liners that work, field size, shed lock combination, etc.  It was discussed that this topic must be resolved.  Chris Mergener stated that parents must/can be used for the lining of fields.  As a previous AYSO Coordinator, she and her husband Dave maintained the field and required parents to help. 

To get back on track, this topic will be discussed in February.  Sandy W will provide a handout/summary of suggestions on what needs to be done.  If you have any suggestions, please e-mail to Sandy at:  sweston@mimillers.com

Field maintenance requires the support/cooperation from AYSO and USSF teams.

Chris M will look into the cost of replacing liners.  Also, not at this time, but in the future Chris and Dave could volunteer to help with the fields.

Sign – Ben G was unable to attend.  No update as this time.

9.     President report by Bill Z:  Bill handled the Club’s non-profit licensing delinquent status with the State of Michigan. 

Bill also explained his involvement/handling of the 2007 United Way Grant.  Before the United Way meeting, Bill was informed that there just weren’t adequate funds to honor our grant request.  So when the meeting began, Bill withdrew his request.  Bill is willing to continue writing for this grant. 

In the November minutes, Tony discussed the Grant and it was noted that he hasn’t heard back from United Way.

Bill indicated he would resign as President in March.  He held this position for 2 years and was pleased with improvements during this time.  He would still like to be involved.  The Board thanked Bill for his time and efforts. 

10.  Open discussion:


A Resolution was proposed by Matt B, seconded by Bill Z and approved by the board to authorize Jason Zeller, Robert McCreery and Sally Guy to establish and maintain a checking account under the name of Eaton Rapids High School Soccer using the tax exempt status of the ER Soccer Club. This account will maintain and disperse funds collected from the efforts of the club and the HS Girls Soccer teams for the benefit of the High School Girls Soccer program.


Chris M:  As a Trustee for Hamlin Township, Chris discussed the Townships desire to create a park just south of Eaton Rapids near the Township fire department.  They will be applying for grants and are considering putting in a soccer field or two.  At this time, Chris was asking if the Club has an interest in getting involved with their project.  After discussion, the board expressed interest.  Chris did advise they’re in the planning stages and would provide more details at a later date.

Bob M:  CASL will be sponsoring an event where college soccer coaches provide information to as to what they’re looking for when recruiting players.  This would benefit player’s interest in playing college soccer.  Once details are determined, Bob will advise.

Bob M:  Discussed the cost of providing netting behind the HS goals.  The cost for 2 nets was $600.  The cost of nets and poles would be $1,650.  The nets would be 65 foot across.   He discussed the option of having telephone poles installed instead of poles.  It was suggested to look into the cost of fish netting instead of soccer netting.  Also, look into what East Lansing Soccer Complex used for their fields.

Bob M:  Still working on getting cost to install a barrier under the HS soccer bleachers.

Bob M:   CASL provide Bob with information regarding their youth program.  This opened up discussion regarding an e-mail from Tony N dated November 26 where Tony advised there was an opportunity for Eaton Rapids and Charlotte AYSO programs to branch out from the current AYSO program.  There were several questions but unfortunately, Tony wasn’t at the meeting to discuss.  Chris M stated that from previous experience with AYSO, other communities do not maintain their fields and money from our community goes elsewhere.  Hopefully, Tony can provide an update at the February meeting.

2008 Project list:  These items that were not discussed at this meeting.  These items remain on the list and will be discussed at future meetings.

a. Purchase video camera for HS teams to tape games.
b. Having vendor signs on the HS fence as a fund raiser. 
c. HS soccer tower is in poor condition and needs to be replaced. 
d. A sign that could display HS soccer info such as titles and list of players.  An estimated cost is $8,000.
e. A durable soccer field.  A turf field would have a life between 10-15 years and maintenance free.  Grants are available and Matt be looking for the Club to provide support to promote corporate sponsors.  The field could be used by other programs such as football and band.  Estimated cost is $650,000.

The next Soccer Club meeting is:  Wednesday, February 13, at 7:00 p.m.

Meeting was adjourned at 9:00.

Sandy Weston, Secretary

Dates to remember:

Next meeting:  Wednesday, February 13        

USSF registration deadline to Kevin Orr:  Wednesday, February 13

Texas Hold-em:  pending licensing approval – see item 4 above
Election of Officers/Directors:  Wednesday, March 12

Volunteers needed for:

Texas Hold-em events – contact Jason Zeller:  jzeller@erpsk12.org  or  (C) 819-3126

Feedback needed for:

Smithville sign wording – send to Sandy Weston at:  sweston@mimillers.com

Field Maintenance input – send to Sandy Weston at:  sweston@mimillers.com




Eaton Rapids Soccer Club

Minutes from November 13, 2007

Secretary, Sandy Weston, called the meeting to order at 7:10 p.m.

Directors/Officers present: Bob McCreery, Sandy Weston, Heather Johnson, Kevin Orr, Gary Cupp, Ben Gellis, Matt Boersma, and Tony Nault.

Supporters present:  none

  1. Secretary by Sandy W:  Club directors approved the September minutes.  E-mail addresses of Directors/Officers were passed out.
     
  2. Treasurer by Bob M:  October bank balance was $5,966.54.  This includes the Club profits from the CASL concession stands which came to approximately $750.  Bob received help from Don Brinson, Dan and Sallie Guy, Heather Johnson, and the HS boy’s soccer team.  CASL allowed us to keep all the profits.  It was a good event.  The Club purchased an ice chest/cooler and it’s available for future events.  Anybody interested can contact Bob.

  3. Sign by Ben G:  Ben is determining which sign material would provide us with a durable sign.  The objective is to have the sign installed at the entrance of the Smithville soccer field and have smaller sizes near the fields.  We’d like to have the sign up by March 2008.  There was also discussion about having a sign at the corner of Smithville and Plains.  Ben was going to check with the church on the corner.  We are looking for ideas as to what wording should be on the sign and we are asking members/supporters to offer suggestions before the next Club meeting. 

  4. High School by Matt B:  Texas Holdem schedule for November at Canton was canceled because lack of interest.  The dealers that were at Royal Scott have moved to the Holiday Inn West in Lansing on Saginaw Street and the last event for 2007 is scheduled for December 13 to 15.

    Please contact Jason if you can help at the December 13 to 15 event:  jzeller@erpsk12.org  or (C) 819-3126. 

    The Club will have up to 4 licenses in 2008.  Matt and Jason are looking into dates/places.  Its difficult holding events during the school season since Matt or Jason must be present as chairpersons and the late hours.

    The HS boy’s soccer team had a great fall season.  There were 11 seniors.  There is no winter team planned or any known college scholarships for the boys.

The HS varsity soccer field was maintained by R & D Landscaping and Matt was
pleased with their work.

  1. AYSO by Tony N:  The spring 2008 games will start the week after spring break.  AYSO will be holding a referee training session in February – details TBD.  This is free training to interested parties and coaches are encouraged to attend. 

    Ben mentioned that he was looking into having a USSF referee training session – details TBD.

  2. USSF by Kevin O:  Sandy W advised our U-19 girls won their division.  This was the first win for our juniors and second for the seniors.  This was also Marcia Steltz’s final season coaching.  Marcia participated in Eaton Rapids soccer for 14 years.  She started as an AYSO coach and continued into USSF.

    Kevin will be addressing parent’s concerns regarding our U-9 girl’s team.

  3. 4 x 4 by Tony N:  Handouts were passed out on job descriptions, updated rules, and team application.  The adult division was eliminated and headers would be allowed.  Members were asked to review and provide Tony to feedback.  Bob also provided the job description that he created several months ago so the two could be combined.  It was suggested that there be a separate 4 x 4 meeting to finalize these items and work on the 2008 tournament.

  4. United Way by Tony N:  ER United Way contacted Tony regarding the grant requested in the spring of 2007.  The grant was turned down because it was limited as to how many players would be affected.  Tony informed them that our soccer community encompasses over 500 players.  The United Way representative was willing to resubmit on behalf of the Club.  The Club could determine the appropriate way for the funds would be used.  Available grants could be up to $600.  It was suggested that future grants be carefully reviewed by the Club members.

  5. Field Maintenance by Gary C:  Discussion was held regarding who was responsible for lining of the fields and the availability of the paint.  There is a lack of volunteers to line the fields and misunderstandings/miscommunications.  It was suggested that we hire someone to line the fields – put it out to bid.  We need to find a solution to this ongoing problem. 

    North Field – Craig Benton at C & B Properties wants to make things right and is willing to meet Club members at the field to discuss.  Bob agreed to be the lead and will contact Craig and Bill DeFrance.  He will then e-mail members so they can attend.

  6. Open discussion:
    - December meeting – canceled and we will meet on January 9.
    - 2008 Projects discussed:
    a. Barrier under the varsity bleachers and nets at the ends of the field.  Bob will
        obtain cost for chain link fence under the bleachers and Matt will obtain cost
        for nets at each end of the field.
    b. Signs as discussed in item 3.
    c. Purchase video camera for HS teams to tape games.  It was pointed out that
        parents are willing to tape games.
    d. Donation to the Methodist Church for use of building. 
    e. As a fund raiser, have advertising signs on the HS fence for interested
        businesses/parties. 
    f. HS soccer tower is in poor condition and needs to be replaced. 
    g. A sign that could display HS soccer info such as state titles and list of players
        Matt estimated the cost would be $8,000.
    h. Matt discussed the need for a durable soccer field.  A turf field would have a
        life between 10-15 years and maintenance free.  Grants are available and he’d
        be looking for the Club to provide support to promote corporate sponsors.  The
        field could be used by other programs such as football and band.  Estimated
        cost is $650,000.

The next Soccer Club meeting is:  Wednesday, January 9, at 7:00 p.m.

Meeting was adjourned at 9:10.

Sandy Weston, Secretary

Dates to remember:

Next meeting:  January 9 – note December meeting canceled 

Texas Hold-em:  December 13 to 15. 

Volunteers needed for:

Texas Hold-em events – contact Jason Zeller:  jzeller@erpsk12.org  or  (C) 819-3126

Feedback needed for:

Wording on the Smithville sign.  Send suggestions to Sandy Weston at:  sweston@mimillers.com

Eaton Rapids Soccer Club

Approved Minutes from September 13, 2007

Secretary, Sandy Weston, called the meeting to order at 8:05 p.m.

Directors/Officers present: Bob McCreery, Sandy Weston, Heather Johnson, Kevin Orr, Gary Cupp, Jason Zeller, and Bill Zimmer.

Supporters present:  none

  1. Secretary by Sandy W:  Club directors approved the August minutes. 

  2. Treasurer by Bob M:  August bank balance was $4,379.49.  All bills are current.

  3. High School by Jason Z:  Texas Holdem held August 23-26 a 4 day event, didn’t go along as well as the others.  Thursday night canceled due to no power, Friday was the August storm, and Sunday was canceled early not many players.  Profits were $948 so the Club’s share was $316 which was turned over to Bob.  It was discussed that we could only sell up to $15,000 in chips per event unless another group with a license co-sponsors the event.  So far, we’ve been ok.

    Next event will be held November 15-18 a 4 day event in Canton, Michigan.
    The HS varsity boy’s team is ranked 5th in the state. 
    The varsity soccer field is in good shape.

  4. AYSO:  Tony N wasn’t present – no report.

  5. USSF by Kevin O:  CASL sent Kevin a check for $1,000 for field maintenance which was turned over to Bob.  This was for the 2006-07 and 2007-08 season.
    The U-9 and U-10 fields do not have proper goal sizes.  They need a set of 6 ft x 18 ft.  There is an extra set of larger goals at the Smithville fields that could be cut down to meet the requirement.  Kevin wasn’t sure whose goals these were.  Bill will check with Tony to see if they’re AYSO goals and if we could cut them down.  We’d just need to purchase nets.  To purchase new goals would run around $1,500 a pair.  Bill will keep Kevin informed.  Bob has a saw that could be used.
    Bob will be in charge of a concession stand during the CASL fall tournament at Kenneth Hope.  The stand will be open September 22 and 23.  There will be 3, 3 hour shifts.  The HS boys will have 2 people at each shift; there will also be an adult during the shift.  There was 1 open shift that Bob was trying to fill.  CASL will provide the tent/tables.  Bob was looking/asking members to lend coolers for the event.

    If you can assist, please contact Bob M at:  Michwhole@aol.com 

  6. 4 x 4 by Bob M: Profits were $2,835 which is included in the August balance. 

    There were several suggestions made to help improve the event.  Some suggestions were:
    -  Move the event by 1 week (either way) so the HS boys could attend.  It was
       suggested the first weekend of August.
    -  Make the event a youth soccer tournament up to U-19 and eliminate the open
       division (adults) because of past problems.
    -  Allow headers since the height rule was eliminated years ago.
    -  Have the HS girls and boys play at different time so that referees would be
       available.  Hard to get referees when they play at the same time.

  7. Field Maintenance by Gary C: North field – no grass is growing.  Bob is waiting to hear from Tony as to when C & B Properties are going to finish the job.  Bill will follow-up with Tony.  It was unclear whether the school paid their half of the bill.

    Port-a-johns have been ordered.  Fields were laid out/lined over Labor Day weekend.  The field could not be laid out according to Tony’s plan so modifications were made.  We have the correct/acceptable sizes for USSF and AYSO requirements.

    It’s very important that goals are secure in the ground.  Coaches, please check your goals at practices and games.  This is extremely important on windy days.

    Someone opened the cable at the west end of Smithville field and nobody seems to know who or why.  Gary will check with Ben Gellis.  We should have an opening and it was suggest having it near the shed.

    As always we are looking for volunteers to help line fields.  Please contact Gary if you can assist:  GWCupp@hotmail.com   or   663-5341.

  8. Open discussion (due to time, some items were not discussed and remain open):

    It was discussed/decided to send $75 to the HS student for maintaining our website.  This is for last springs work.

    The next Club meeting will be moved to Thursday, October 11 because of the HS soccer game on that Wednesday night.

    Idea for 2008:  Bob suggested some type of barrier under the varsity bleachers and nets at the ends of the field.  There would help with retrieving balls.

    Open topics:
    Bill handed out a flyer for a bleacher blanket fundraiser. 

    Smithville sign. 

    In August, Don B made a proposal that any bid that requires over $500 of the Club’s money would require a minimum of 3 bids and the contractors would need to present their bid to the Club. 

    Ideas for 2008 projects.


The next Soccer Club meeting is:  Thursday, October 11 at 8:00 p.m.

Meeting was adjourned at 9:30

Sandy Weston, Secretary

Dates to remember:

Next meeting:  Thursday, October 11, 8:00 p.m., in the church library                                           

Texas Hold-em:  November 15-18 in Canton (4 day event) 

CASL Tournament – concession stand:  September 22-23

Volunteers needed for:

Texas Hold-em events – contact Jason Zeller:  jzeller@erpsk12.org  or  (C) 819-3126

Lining of field/improvements – contact Gary Cupp:  GWCupp@hotmail.com  or

663-5341

Eaton Rapids Soccer Club

Minutes from May 9, 2007

President, Bill Zimmer, called the meeting to order at 8:03 p.m.

Members present:  Bill Zimmer, Sandy Weston, Jason Zeller, Kevin Orr, Tony Nault, and Gary Cupp.

  1. Secretary by Sandy W:  Club members approved the April minutes.  The church asks that we end our meetings by 9:30 so the custodian can close the building.  Decals discussed in April meeting were approved by members to give to Dan Guy.  Website is updated – reminded Tony N that the AYSO page needs to be updated.  Bill mentioned that he’d like to have a Blog page on the website.  Bill will get with Ken Bos and will target for this fall.
  2. Treasurer by Sandy W for Bob M who was absent:  Bank balance is $3,706.63.  The updated Buy-Laws were discussed and approved unanimously. 
  3. High School by Jason Z:  No change in the Texas Holdem as reported at the April meeting.  Tentative dates for the next three events at Royal Scot remain as:  July 6-7, July 27-29, and August 24-26.  Jason indicated the need to have/appoint a Co-Chair to be at the events when he’s unable to attend.  The Chair and/or the Co-Chair must be present during the event and are responsible for the money transactions.  Each volunteer we have represents approximately $50 profit.  Tony expressed concern in how the profits for each event will be distributed.  He felt all the profits should go towards the Club.  After discussion, Bill indicated that this topic would be further discussed outside the Club meeting and presented for a vote.

    HS soccer fields were discussed and the field north of the HS field.  Both fields need work/improvements.  Tony had obtained a bid from CB Properties to redo the north field.  The bid of $10,000 would be to strip/level/aerate/apply 2 inches of top soil/weed killer/seed.  There would be a large practice field and 2 U-10 fields.  CB could do the job in June and the fields would be ready for play spring of ‘08.  It’s important to stay off the fields until they are ready for play.  Tony will contact Bill DeFrance to see what options/plans the school has for the north fields.
  4. AYSO by Tony N: The cookie dough fundraiser generated profits of $2,238.90.  All three soccer groups participated (AYSO, USSF, and High School).  Tony was very pleased with the participation.  Players from Springport will be joining Eaton Rapids as their AYSO coordinator resigned.  Bill noted that during this past Saturday soccer games, the farmer was spraying their field.  Several people express their concern because they and their children were breathing these chemicals.  Bill will contact the property owner and see what can be done to prevent this from occurring again.
  5. USSF by Kevin O:  There was a coaches meeting on May 9 and the following coaches have been determined for the fall:  Girls:  Jason Zeller; Mark Baker & Ken Bos; Jodie Fowler & Rob Olney; Don Kores; Marcia Steltz & Bill Aaron.
    Boys:  at this time, nobody has committed to coach.  We’re waiting to hear from Carl Davis and Matt Boersma’s replacement.

    A handout was developed for coaches to use when recruiting players.  Also, the handout will be available at the school offices soon.  There was discussion about players registering for AYSO in May and attending the USSF tryouts in June.  For players that registered for AYSO and later make an USSF team, Tony’s policy is to refund the AYSO fees as long as he’s informed by August 1.  It was noted that players can dual roster for both AYSO and USSF.  Bill contacted CASL and was advised that USSF coaches are on a volunteer bases and we are not allow to pay these coaches.
  6. 4 x 4:  Plans are coming along very well.  People already want applications.  Current coordinators:  Co-chairs, Tony and Bill; Setup, Ben Gellis; Field lining, Gary Cupp; Referee volunteers, Jason Zeller; Clean-up, Bob McCreery – Bob will also keep track of scores during tournament; Concessions, Tony will call and setup with the City of ER, Kim Byerly.
  7. Field Maintenance:  no issues
  8. President’s report by Bill Z:  Bill will meet with United Way committee on Thursday, May 10 to go over the grant to fund a scholarship.
  9. Open Discussion:  no issues
  10. Meeting adjourned at 9:17 p.m.

The next Soccer Club meeting is:  Wednesday, June 13, at 8:00 p.m.

The meeting was adjourned at 9:17.

Sandy Weston

Secretary

Dates to remember:

AYSO registration dates:  May 18, May 25, and June 1

USSF tryouts dates:  Girls on June 18; Boys on June 19; make-up June 20

4 x 4:  July 28

Texan Holdem - Tentative dates at Royal Scot:  July 6-7, July 27-29, and August 24-26

Eaton Rapids Soccer Club

Approved Minutes from April 18, 2007

Sandy Weston, Secretary, called the meeting to order at 8:05 p.m.

Members present:  Bob McCreery, Sandy Weston, Gary Cupp, Heather Johnson, Tony Nault, Matt Boersma, Ben Gellis, Dan Guy, and Jason Zeller.

  1. Secretary:  Club members approved the March Minutes.  Website has been updated with a few exceptions.  Matt B. will review/update his summer soccer camp.  Tony N. will review/update AYSO and 4 x 4 information.
  2. Treasurer:
    - Beginning balance as of 1-1-06 was $7,304.53
    - Ending balance as of 12-31-06 was $5,799.41
    - Total 2006 expenses were $5,300.00
    - Current balance is $2,061.63
    - Money received from Jason Z. tonight from Texas Holdem $1,647 so the current balance is $3,708.63.
  3. High School:  Jason Z. reported on the Texas Holdem was held on April 13 and 14 at The Stampede Saloon, in Lansing.  This was the first event held at The Stampede.  Unfortunately, the turn out was lower than expected.  We were not charged for holding the event.  The event could not be held at Royal Scot until this summer so this is why it was held at The Stampede.  The event passed the State inspection.  Tentative dates for the other 3 license to be held at Royal Scot are:  July 6-8; July 27-29, and August 24-26.  The event rules are changing and Jason will be checking other options within this program.
  4. AYSO:  Tony N. reported AYSO tryout dates are: May 18, May 25, and June 1.  Tony asked that there be no USSF recruiting at the tryouts.  AYSO donated 2 large goals to be used on the large field.  The current goals will be cut down to make smaller goals.  On Friday, April 13, the fields were lined.  A U-11 fields still needs to be lined.  The high school soccer girls helped and there were a few volunteers.  Eaton Rapids AYSO has 360 players.
  5. USSF:  Kevin O. was unable to attend.  Jason Z. reported he attended the AYSO meeting with Kevin O.  It went well.  Tony N. indicated he didn’t have any AYSO coaches interested in coaching at the USSF level.  There was open discussion about the upcoming season regarding who’s going to coach.  USSF coaches for the upcoming season need to be determined so when tryouts are announced in local papers, we will indicate the available teams.  We have several coaches/teams openings.  Solutions need to be found so we can continue to improve the ER soccer program.
  6. 4 x 4:  Date is set for July 28.  The committee will provide update at the May 9 meeting.
  7. Field Maintenance:  Gary C. reported the fields are ready for play.  Three people are in charge of lining the fields.  Jeff Dassance the U-6 fields, Robin Macomber the U-8, Dee Nault the U-10.  Nobody assigned to the U-12 at this time.  It was decided not to pursue a dumpster.  Gary is working on getting/finding cable to finish cabling around the Smithfield field.  Port-a-johns are at the fields.
  8. President:  Bill Z. was unable to attend.
  9. Open discussion: 
    a.  Matt B. – TNT U-18 game set for April 19.
    b.  Sandy W. – we still have approximately 386 decals.  We sold decals the first
         year but haven’t sold any since.  We did recover the cost.  Looking for ideas.
         Dan G mentioned that he’d be willing to take the decals and let the HS soccer
         girls sell.  These profits could go towards the uniforms.
    c.  Tony N, Ben G, and Bob M – all discussed having a 4 x 8 sign at the
         Smithville field entrance.  Ben has a machine to cut the sign. 
    d.  Bob M. – recently reviewed the Club by-laws and provided an updated copy to
         board members for ratification at the May 9 meeting.

The next Soccer Club meeting is:  Wednesday, May 9, 2007, at 8:00 p.m.

The meeting was adjourned at 9:25.

Eaton Rapids Soccer Club

Minutes from March 14, 2007

Bill Zimmer, President, called the meeting to order at 7:35 p.m.

Members present:  Bill Zimmer, Bob McCreery, Gary Cupp, Kevin Orr, Sandy Weston, Heather Johnson, Matt Boersma, and Don Brinson.

  1. North field: Matt Boersma reported everything is on hold.  No change at this time.
  2. Texas Hold-em Tournament:  Matt Boersma reported for Jason Zeller.  Jason has filed the paperwork for the license and will be checking with the State.  There are conflicts with the original date for the tournament.  Jason working on setting the date.  The Club can have up to 4 licenses a year.  These licenses could be used to benefit the High School Soccer Program and the Soccer Club.
  3. United Way Grant:  Bill Zimmer reported that he’s in the process of submitting a request for a $600 scholarship which to be used as 3, $200 scholarships.  He suggested the scholarship could be in the name of Jody Scavarda Scholarship Fund.  The fund would be administered thru the Soccer Club.  A sub-committee will be established to develop the criteria.
  4. Mission Statement:  Bill Zimmer working on updating.
  5. Website:  By an e-mail, Ken Bos advised that he has two HS students that can update the Soccer Club website.  Greg Rinckey and Meghan Lynch.  It was determined that we would have one person from the Soccer Club be responsible for sending information to Ken to pass onto Greg and Meghan.  Sandy Weston volunteered.  If you need anything posted or updated, send to:  sweston@mimillers.com   
    Website address is:  www.eatonrapidssoccerclub.org/index.html
  6. Elections:  The following Directors were elected:  Tony Nault, Kevin Orr, Matt Boersma, Jason Zeller, and Bill Zimmer.  The following At Large members were elected:  Heather Johnson, Ben Gellis, Gary Cupp, and Don Brinson.  The following Officers were elected:  President, Bill Zimmer; Treasury, Bob McCreery; Secretary, Sandy Weston.
  7. Financial Review:  Bob McCreery will be checking into the cost of having the Soccer Club’s books/records reviewed by a CPA.
  8. Treasurer’s Report:  info to follow
  9. USSF update:  Kevin Orr reported that he’d be attending the March AYSO coaches meeting and will provide information about USSF to these coaches.  Matt Boersma and Jason Zeller expressed interested in attending this meeting.  Fall 2007/Spring 2008 tryout dates have been set.  The dates are as follows:

    Monday, June 18 – girls teams – all age groups
    Tuesday, June 19 – boys’ teams – all age groups
    Wednesday, June 20 – makeup for all teams

    Note:  There is no U-16 nor U-19 for the boys since they play in the spring.
  10. Field Maintenance:  Gary Cupp volunteered to be the field maintenance coordinator.  Gary will be working with Matt Boersma and Tony Nault to find ways to improve the lining/maintaining the fields.  Matt will check into the possibility of obtaining/using the older HS field lining equipment.  It was discussed that equipment that holds paint worked better than spray cans.  Gary will outline what it will take to get the job done.  He will also check into the cost of having a dumpster at the Smithville fields.
  11. 4 x 4 Tournament:  Heather Johnson indicated that we need to start planning ASAP.  The tournament date is, Saturday, July 28.  Bill Zimmer will work with Tony Nault. There will be a 4 x 4 committee reporting back to the Soccer Club.  Jason Zeller will be the referee coordinator.
  12. Open discussion:  Matt Boersma advised that on Thursday, April 19, TNT U-18 boys team will be holding a game on the ER HS soccer field at 7:00 p.m.  Open to the public.  This would be a good opportunity for teams to observe.  He’s still working on the possibility of having the TNT U-11 boys play his USSF U-11 boys before the 7:00 game.

The next Soccer Club meeting is:  Wednesday, April 11, 2007, at 8:00 p.m.

The meeting was adjourned at 9:00 p.m.



Eaton Rapids Soccer Club
Regular Meeting

7/13/05

Present:  Zimmer, Boersma, Gellis, Fast, Johnson, Weston, Baker, Olney, Cupp, Orr, Nault, Fell, John and Anne Belke.

Meeting was called to order by President Zimmer at 8:05 pm

Old business

Trip to Columbus – MLS trip is scheduled for August 20th.  Deposit on bus needs to be paid.  Motion by Zimmer for the soccer club to pay $472.00 for tickets, second by Nault, passed unanimously.

USSF registration – Motion by Gellis, second by Fast, for the soccer club to pay the fees for team registration for the fall season and then to be reimbursed when teams collect from their players, passed unanimously.

4 v 4 – There will be a 4 v 4 meeting on 7/20/05, 8:00 pm Methodist Church.

New Business

Grants – Zimmer will pursue the United Way and CASL field development grants.

Scholarships for USSF players – Pat Wolfe is the CASL contact.  Letter of request must come from the parent via the coach.

Comments –
Stacey Hedinger – Discussion of Hope fields as home field for USSF teams

John and Anne Beilky – Discussion regarding the rules for the club and their relationship with CASL.  The need to workout details of USSF tryouts by grade.

Meeting adjourned at 9:25 pm

These minutes were transcribed from Bill Zimmer’s notes

Respectfully submitted,




-Carl Davis
Secretary 


Eaton Rapids Soccer Club
Regular meeting
June 8, 2005
MINUTES

In the absence of President Zimmer, Director Nault called the meeting to order at 8:05 pm.

Attendees:  Carl Davis, Heather Johnson, Brian Fell, Don Brinson, Tony Nault, Bob McCreery, Matt Boersma, Ben Gellis, Kevin Orr, Brandy Parker, Ken Bos

Present by proxy:  Lange

Old business:

Trip to Columbus to MLS Soccer game - coordinated by Matt Boersma
$40.00 per ticket, bus available if enough interest.
Motion by Nault, second by Boersma to authorize $1,000 soccer funds to pay for bus to game.  Approved unanimously.
12 kids will be selected from the group as flag bearers for the pre-game ceremonies.

Resolution:  To establish a checking account at Stockbridge Savings account.  Signers will be Bob McCreery and Bill Zimmer.  Only one person will be required to sign checks.  Motion by Nault, second by Boersma to approve resolution.  Passed unanimously.

Discussion regarding coaching for USSF teams.

4 v 4 - There was  discussion regarding responsibilities for the 4 v 4:

Sponsors:  Heather Johnson
Fields: Ben Gellis
Concession:  Mark Baker, Chris Mergerner
Set up and clean up:  Bob McCreery
Referees:  Bill Zimmer
Awards:  Tony Nault

Concession Stand - The school has offered the current soccer concession stand to the Soccer Club.  We have to move it and arrange to set it up:

Motion by Boersma, second by Nault, the club should take advantage of this offer.  Passed unanimously.

Fundraising: 

1.  Ken Bos indicated that there is a potential for making some money taking pictures of teams and individuals.

2.  It was pointed out that we need to collect the field maintenance fee from each USSF team this year.  Last year not every team did it.  The maintenance fee is $10.00 per family per year.

By consensus, the meeting was adjourned at 10:05 pm

Eaton Rapids Soccer Club
Regular Meeting
May 11, 2005
MINUTES

President Zimmer called the meeting to order at 8:07 pm

Present:  Nault, Hecksell, McCreery, Fast, Brinson, Gellis, Zimmer, Davis, Johnson, Orr, Boersma, Bos, Weston

Present by proxy:  Lange

Motion by Nault, 2nd by Fast, to approve the agenda, unanimously approved.

Davis read the previous meeting minutes.  Motion by Nault, 2nd by Zimmer to approve the minutes as written.  Passed unanimously.

Coaching report by Gellis:

1.  Goals.  There was a discussion to authorize $150.00 to finish goals with the parts currently on hand.  It was decided to wait and see how the current goals sell before spending the money.
2.  Tryouts for USSF will be June 15-16 for U9 - U13
3.  A tryout task force was established to organize the tryouts:  Fast, Fell, Brinson, Hecksell, Weston, Davis, Orr, Boersma

Add trees to the west side of the soccer complex.  These trees are available from the school as a result of the work being done south of the middle school.   Motion by Zimmer, 2nd by Fast to authorize Ben Gellis to plant up to $40 trees at a cost not to exceed $2000.00.  Passed unanimously.  Gellis will contact Miss Dig.

Weston presented the club with a check for $245.00 from decals sold.

Boersma indicated that he is looking into putting a trip together to go to a MLS game this summer.

Nault brought up the fact that there is still a need for a fence along the north side of the east field parking area to keep kids and balls from going in there.  There is about 750 feet needed.  It would cost $5,600 to have it professionally done.  Volunteers could reduce the cost of the job substantially.

Meeting adjourned at 9:45 pm

Eaton Rapids Soccer Club
Regular Meeting
April 13, 2005
MINUTES

President Zimmer called the meeting to order at 8:02 pm

Attendees:  Bill Aaron, Carl Davis, Bill Zimmer, Gary Cupp, Rob Olney, Heather Johnson, Don Brinson, Bob McCreery, Sandy Weston, Brian Fell, Daryll Early, Sally Guy, Dan Guy, Ken Sealman, Jim Fast

Reading of previous minutes waived

Treasurer's report waived

President's report waived

Old business:  Goals being built at Ben Gellis's house.  There is the potential to make more goals than we originally thought.  This would allow us to sell extra goals or have plenty for the tournament.

Motion by Olney, Second by Zimmer, Authorize $400.00 to finish a total of 20 sets of goals.  Passed unanimously

New business:

1.  Ken Sealman from Independent Bank presented the Club with a check for $200.00 in support of soccer in Eaton Rapids.  President Zimmer thanks Mr. Sealman on behalf of the club and pointed out that Independent Bank has been a long time supporter of our efforts in Eaton Rapids.

2.  Add Director of Coaching position as a positional directorship, add one at-large director. 

Motion by Boersma, second by Olney to add Director or Coaching position as a positional director of the soccer club, add one at-large director for a total directorship of 9 people.  Discussion ensued.  Passed unanimously

3.  With the addition of the Director of Coaching position, Ben Gellis is now a director.  The at-large position needed to be filled. 

Bill Zimmer nominated Sandy Weston to fill the position until March 2006.  There were no other nomination.  Bill moved that Sandy Weston be elected to the position, second by Gellis, approved unanimously.

4.  It was noted that Pete Scavarda had volunteered to mow the soccer fields if we would need that.  Ben Gellis pointed out that the maintenance department is charged with doing that now and we do not want to be in competition with the school on this.  It was generally agreed that we would only ask Pete to do this if the regular mowing schedule was leaving the grass too long.

5.  Bill Zimmer requested that we add the coaching coordinator report to the agenda as a regular item.

6.  Ben Gellis indicated that he has some ideas for the coaching coordinator position.  He would like to have an allowance for training, he would ike to set up a library of coaching materials for coaches to use, he would also like to do a practice with some coaches to help them learn some of the techniques he uses in his training.

Adjournment: 

Motion by Zimmer, second by Olney, to adjourn the meeting at 9:23 pm.  Approved unanimously.



Eaton Rapids Soccer Club
Organizational Meeting
MINUTES

March 9, 2005

In the absence of the President, Secretary Davis called the meeting to order at 8:05 pm

Dan Jury representing the CASL premier program gave an informal presentation regarding the Premier League in the Lansing area.  They are in the planning stages of offering a coaches training program for all area coaches.  The idea is to train the coaches and allow the coaches to then hold clinics to improve their players.  This way, they will be able to reach more players than if they were to hold the clinics themselves.

Tony Nault presented the assembled group with the window stickers.  It was decided that the large stickers would be sold for $5.00 and the small stickers would be sold for $3.00 or two for $5.00.

Organization for 2005 - 2006

Directors were elected by a quorum of the 4 permanent board members:

Move by Nault, second by Boersma, to elect Bill Zimmer as Director.  Unanimously approved.
Move by Nault, second by Orr, to elect Jim Fast as Director.  Unanimously approved.
Move by Boersma, second by Orr, to elect Rob Olney as Director.  Unanimously approved. 

Officer elections:

Move by Boersma, second by Orr, to elect Bill Zimmer as President.  Unanimously approved.
Move by Zimmer, second by Olney, to elect Brian Fell as Vice President. Unanimously approved.
Move by Zimmer, second by Fast, to elect Carl Davis as Secretary. Unanimously approved.
Move by Nault, second by Orr, to elect Bob McCreery as Treasurer. Unanimously approved.

Appointment of Director of Coaching:

As a follow-up to Dan Jury's discussion, it was decided to appoint a Director of Coaching.  Ben Gellis volunteered for the job.  This was affirmed by consensus of the assembled group.

Projects before the next meeting:  Build goals.

Issues to be discussed at next meeting:  Job descriptions for officers and director of coaching.  Start organizing for the 4 v 4 tournament.

Adjournment:  President Zimmer called for a motion.  Motion by Nault, second by Fast to adjourn at 9:34. Unanimously approved.

Respectfully submitted

Carl Davis
Secretary





Eaton Rapids Soccer Club - Proposed re-organization - 12/15/04

In the past, the soccer club has not had the visibility or the participation that many of us would like.  There are many things that need to be done to make soccer a success in this community including field maintenance, running the leagues, etc.  Typically these jobs have been done by a handful of dedicated people.  In order to make sure that soccer is a viable activity into the future, we need to include more people in the effort.  To that end, Ken Bos has put together the following reorganizational proposal that formalizes the club operation and works to make the club more inclusive of the soccer community.  This is not a final proposal.  Any and all comments are welcome.  We hope to incorporate changes as part of the March Organizational meeting.

Mission Statement: To promote and enhance organized soccer in the Eaton Rapids area.

Goals: To develop, educate and encourage competitive soccer players
  To give all area youth an opportunity to enjoy safe soccer

Job list: All jobs need definition of duties, in some cases a manual of operation so it can be turned over to somebody else. This needs to be a living changing document.

Positions: When a specific director/coordinator knows they are going to retire, a “director in training” should be appointed/elected for an effective transition.
President - preside over  meeting/subcommittee meetings Keep things organized. Complaint department. Roberts Rules of Order
Vice President
Treasurer – biweekly report of the current finances
Secretary – take minutes of meeting- Update the “book” of job descriptions
AYSO Coordinator
USSF Coordinator
Boys Varsity Coach
Girls Varsity Coach

♣ER 4X4 Tournament Coordinator/Host
Cleanup
Acquire Porta-Pottys
Acquire Trash Barrels
Put Goals away
Referees
Recruit referees
Train referees
Manage referees on game day
Advertising
Recruit teams
T-shirt design?
Concessions
Organize and sell Food, Drink, Ice water Clean up

♣ Public Relations- Place adds in flashes, recruit new kids, parents
WebmasterFAQ

♣Volunteer Coordinator (maybe 2 people) Different people have different skills. Not all volunteers nered to have a knowledge of soccer. Perhaps develop a form for each parent to fill out on skills they have or what they might be willing to help with. Welcome to the soccer community.   Each team manager needs to request parents for their volunteer efforts – recommend at least 2 hrs per  family/parent (or $100 donation)

How can You (or your family) help out?
Do you know anything about soccer? □Yes □No □Willing to learn
□ Soccer Club Director/coordinator or participant
□ Coach
□ PR – write articles/pictures for web/flashes etc.
□ Volunteer Ref/line judge
□ Tryouts assistant
□ Registration
□ Food/Concessions at Tourney
□ Artwork for tournament t-shirt?
□ Student Referees
□ Identify acceptable “Varsity”or other trainers
□ Soccer “guest trainer” (new rules regarding community service)
□ Cleanup for ER 4X4 Tourney
□ Cleanup of fields (before every mowing and after 4th of July)
□ Mow fields
□ Line fields
□ Special projects (build PVC goals?)

♣PR coordinator – tryouts, games, website, FAQ

♣Facilities Coord - Book all fields, web spreadsheet,  Equipment inventory, status and needs.
Cleanup fields
Mow fields
Line Fields
School Liason – may already be the facilities coordinator. We need someone who knows the ins and outs of the school system for communication purposes

Each team has a coach, assistant coach, manager
Coach/Assist – go to coaches meetings, games, practices
Manager – paperwork, volunteers, maps, PR, flashes articles, web, communications,




Proposal
•USSF Coordinator
•USSF Field Representative communicates with region regardin g local concerns, should be the registrar.
•♣USSF Director of Coaching –
recruit and train coaches
identify curriculum – 5-10 skills per level. Skills arranged by age, gender, introductory vs mastery
Tryouts
Off season training
Make videos
Camps,
Clinics “Hire” local varsity players, local experts, outside experts, Age appropriate instructions
Keeper
Defense
Midfielder
Forward
Basic Ball handling
Beginning Soccer?
•USSF Registrar – Sign up kids, paperwork, Facilities
•USSF Uniform coordinator
•USSF/AYSO  Tournament Coordinator organize 4X4 entrys food, etc.